Washington Performing Arts employment decisions are made based on the business needs of the organization and qualification of the applicants and employees. It is the policy of Washington Performing Arts to comply with all laws regarding equal employment opportunity for all employees and job applicants. Federal law prohibits discrimination on the basis of race, color, religion, national origin, sex, age, or disability. We do not discriminate on the basis of disability in admission, access or employment. In addition, the District of Columbia adds protection for marital status, personal appearance, sexual orientation, family responsibilities, matriculation, or political affiliation.
Title: Executive Assistant
Position available October 1
The position of Executive Assistant is ideal for someone who thrives in a creative, fast-paced, detail-oriented arts environment. Reporting directly to the President and Chief Executive Officer of this prestigious, highly visible performing arts presenter in Washington, DC, the Executive Assistant will also collaborate regularly with Development Department staff and leadership, and lead selected, special projects. S/he will be expected to interact frequently with board members, community leaders, performing arts professionals, major donors, and staff at all levels.
This self-motivated executive assistant will possess excellent judgment and exceptional communication and administrative skills. The candidate will be a mature and creative problem solver, detail-oriented, discreet, able to multi-task and maintain composure in a fast paced environment. Washington Performing Arts is looking for skill, speed, and accuracy in managing details between and among high priority projects. A background in the arts is essential, and additional experience in fundraising and Tessitura is desirable.
- Support day-to-day business activities of the CEO (such as scheduling, organization of materials, correspondence, travel arrangements, expenses).
- Plan and manage systems for smooth operations of the executive office.
- Help optimize use of CEO’s time by careful planning and coordination.
- Take minutes at Board, Executive, Finance, and Audit committee meetings, and Task Force meetings.
- Serve as liaison to the Development Department, when needed, ensuring that the CEO has adequate preparation and materials for fundraising activities.
- Support CEO in use of technology including monitoring and prioritizing e-mail communication.
- Assist at Washington Performing Arts events as needed, including functions outside traditional office hours.
- Collaborate with Development Department staff and Chief Philanthropy Officer on advancing special projects, events, and annual goals.
- Other duties as assigned.
- Very strong interpersonal skills.
- Outstanding organizational skills.
- Commitment to being a self-starter with a keen understanding of deadlines.
- Ability to meet high standards of accuracy in working with data.
- Ability to handle diverse projects and tasks simultaneously.
- Availability to work irregular hours on a periodic basis.
- Proficiency in Microsoft Office software and practical experience using databases.
- Tessitura experience, a plus.
- Bachelor’s degree.
- Readiness to make a commitment to the mission of Washington Performing Arts.
- Knowledge of fundraising is desirable.
- Background in the performing arts, especially music.
Compensation in the low to mid 30s, plus competitive benefits package
We are committed to providing equal opportunities and are dedicated to non-discrimination. It is our policy to ensure that all individuals with whom we are in contact are treated without regard to age, color, disability, gender, marital status, national origin, religion, sexual orientation or expression, or veteran status.
Please send resume and cover letter to Rebecca Talisman at firstname.lastname@example.org.
You may download a copy of this job description - click here